AS Real Estate Logistics and Industrial Advisory B.V.

This privacy policy contains important information as it sets out how AS Real Estate Logistics and Industrial Advisory B.V. handles personal data of our site visitors, (employees of) customers and other third parties (‘user’ or ‘you’). Please read this policy carefully before you use our services. If you have any questions, please feel free to contact us.

Note: we recommend reading our privacy policy on a computer instead of a phone :)

Article 1. About us

1.1        AS Real Estate Logistics and Industrial Advisory B.V. (‘AS Real Estate’, ‘we’,  ‘us’ or ‘our’) attaches great importance to the protection of its users' privacy and personal information. We collect and use your personal data when you use our products and/or services. This privacy policy explains to you how we collect, use, save, share, transfer or otherwise process your personal data when you, or in the case of business users any individuals acting on your behalf (your ‘personnel’), use(s) our products and/or services.

1.2        References to personnel below are relevant only to business users’ use. Any references to “your” personal information shall be read as references to personnel personal information for business users.

Article 2. Scope

2.1        The scope of this privacy policy is limited to processing activities to which the General Data Protection Regulation (“GDPR”) and its national implementation acts apply.       

Article 3. Responsibility

3.1        We will only process personal data in accordance with the applicable privacy legislation and as described in this privacy policy.

3.2        Our site may include links to websites of third parties. We are not responsible for the content of these websites, services provided by these third parties, or their compliance with the applicable privacy legislation.

Article 4. How we obtain your personal data

4.1        We obtain your personal data in various ways:

a.       We obtain information actively provided by you. For example, if you contact us, if you sign up for our newsletter or if you provide information to us in the course of our services.

b.       We obtain some information automatically when you visit our site. For example, we automatically obtain information about you via cookies when you visit our site. For more information on this, please see Article 6.

c.       We also obtain information from third parties. For example, we may request information about your company from the Trade Register of the Chamber of Commerce.

4.2        It may be that providing certain personal data to us is a statutory or contractual requirement, a requirement necessary to enter into a contract, or that you are otherwise obliged to provide the data to us. If that is the case, we will inform you thereof separately, and will also explain the possible consequences if you fail to provide such personal data to us. 

Article 5. Details of processing

5.1        It depends on the processing activity, which personal data we process about you, for which purposes and based on which legal ground. Please find an overview below:

5.2        If and insofar your personal data is processed on the basis of legitimate interests, information can be obtained by you as to the so-called balancing test that was carried out to allow us to rely on this processing ground. This test shows why our legitimate interests outweigh your right to privacy in those specific cases. Please find our contact details in Article 12.

5.3        It may be that we intend to further process your personal data for a purpose other than those for which the personal data have been collected. In such case, we will provide you with information about the(se) other purpose(s) and all relevant further information prior to that further processing.

Article 6. Cookies

6.1        We use the following types of cookies on our site:

a.       Functional and required cookies – our site uses some necessary cookies, because they allow visitors to navigate and use key features of our site.

b.       Analytics and performance cookies - we use these cookies to collect information about how visitors interact with our site.

6.2        Please see below an overview of the cookies that we use:

Functional and required cookies

Analytics and performance cookies

6.3        You can change your cookie settings in general – for all websites you visit – via your browser settings. Within your browser you can change your cookie preferences and choose whether you wish to accept cookies or not. If differs per browser which sort of choices you can make, such as denying all third-party cookies. For further information on how you can change your browser settings, please be referred to: www.aboutcookies.org/how-to-control-cookies/.

6.4        Please note that if you refuse certain cookies, this may reduce the functionality of some parts of our site.

Article 7. Sharing with third parties

7.1        For the provision of our services we share your personal data on a strictly need-to-know-basis as follows:

7.2        We will only make information public under the following conditions and to the extent that security measures generally accepted in the industry have been taken:

a.       At your request, and only limited to the personal data that you have requested;

b.       As required by relevant laws and regulations applicable to us;

c.       If needed in case of a law suit or legal procedure.

Article 8. Transfer to countries outside the EEA

8.1        Some of our recipients as referenced in Article 7 are located in countries that may not – by law – provide the same level of data protection as you are used to in the European Economic Area (“EEA”). If that is the case, we will ensure that adequate safeguards are in place to duly protect your personal data and we guarantee that we are able to and have mechanisms in place to respect the level of data protection required by EU data protection laws and that we shall refrain from processing personal data in the event of a breach of the concluded safeguarding measures or if we (or our recipients) are no longer able to honor them.

8.2        Transfers of your personal data to a country outside the EEA may in the first place be legitimized on the basis of a so-called adequacy decision. This is a decision in which the European Commission states that e.g. a certain country offers a level of data protection similar to the GDPR. See this link for the current list of adequacy decisions. If and insofar as we transfer personal data with parties in countries outside the EEA to which no adequacy decision applies, we will agree with these parties to data protection provisions set by the European Commission, so called standard contractual clauses. A copy of the agreed standard contractual clauses can be requested by you.

Article 9. Security

9.1        We take appropriate organizational and technical security measures to protect your personal data and to prevent misuse, loss or alteration thereof. In addition, we limit access to personal data to those employees, agents, contractors and other third parties who need to have access in view of their work/services. Also, the aforementioned persons involved are bound by a confidentiality obligation, either in their employment agreements or data processing agreements.

9.2        Examples of technical security measures taken by us are:

a.       logical and physical security (e.g. safe, doorman, firewall, network segmentation);

b.       technical control of the authorizations (as limited as possible) and keeping log files;

c.       management of the technical vulnerabilities (patch management);

d.       keeping software up-to-date (e.g. browsers, virus scanners and operating systems);

e.       making back-ups to safeguard availability and accessibility of the personal data;

f.       erasure of outdated personal data;

g.       encryption of personal data; and

h.       applying hashing or (other) pseudonymization methods to personal data.

 9.3        Examples of organizational security measures taken by us are:

a.       assign responsibilities for information security;

b.       promote privacy and security awareness among new and existing employees;

c.       establish procedures to test, assess and evaluate security measures periodically;

d.       using a protocol for handling data breaches and other security incidents;

e.       conclude confidentiality, data processing and data protection agreements;

f.       assess whether the same objectives can be achieved with less personal data;

g.       provide access to personal data to as few people within the organization as possible; and

h.       define the decision-making and underlying considerations per processing.

9.4        We have an internal information security policy in place in which it is further described how we ensure an appropriate level of technical and organizational security measures. We also have a data breach policy in place in which it is described how we deal with a (possible) data breach.

Article 10. Retention periods

10.1        We have the following retention terms in place:

Article 11. Your rights (incl. the right to object)

11.1        In relation to our processing of your personal data, you have the below privacy rights. For more information on your privacy rights, please be referred to this webpage of the European Commission.

a.       Right to withdraw consent: In so far as our processing of your personal data is based on your consent (see Article 5), you have the right to withdraw consent at any time.

b.       Right of access: You have the right to request access to your personal data. This enables you to receive a copy of the personal data we hold about you (but not necessarily the documents themselves). We will then also provide you with further specifics of our processing of your personal data.

c.       Right to rectification: You have the right to request rectification of the personal data that we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.

d.       Right to erasure: You have the right to request erasure of your personal data. This enables you to ask us to delete or remove personal data where: (i) the personal data are no longer necessary, (ii) you have withdrawn your consent, (iii) you have objected to the processing activities, (iv) the personal data have been unlawfully processed, (v) the personal data have to be erased on the basis of a legal requirement, or (vi) where the personal data have been collected in relation to the offer of information society services. We do not have to honour your request to the extent that the processing is necessary: (i) for exercising the right of freedom of expression and information, (ii) for compliance with a legal obligation which requires processing, (iii) for reasons of public interest in the area of public health, (iv) for archiving purposes, or (v) for the establishment, exercise or defence of legal claims.

e.       Right to object: You have the right to object to processing of your personal data where we are relying on legitimate interests as processing ground (see Article 5). Insofar as the processing of your personal data takes place for direct marketing purposes, we will always honour your request. For processing for other purposes, we will also cease and desist processing, unless we have compelling legitimate grounds for the processing which override your interests, rights and freedoms or that are related to the establishment, exercise or substantiation of a legal claim.

f.       Right to restriction: You have the right to request restriction of processing of your personal data in case: (i)  the accuracy of the personal data is contested by you, during the period we verify your request, (ii) the processing is unlawful and restriction is requested by you instead of erasure, (iii) we no longer need the personal data but they are required by you for the establishment, exercise or defence of legal claims, or (iv) in case you have objected to processing, during the period we verify your request. If we have restricted the processing of your personal data, this means that we will only store them and no longer process them in any other way, unless: (i) with your consent, (ii) for the establishment, exercise or defence of legal claims, (iii) for the protection of the rights of another natural or legal person, or (iv) for reasons of important public interest.

g.       Right to data portability: You have the right to request to transfer your personal data to you or to a third party of your choice (right to data portability). We will provide to you, or such third party, your personal data in a structured, commonly used, machine-readable format. Please note that this right only applies if it concerns processing that is carried out by us by automated means, and only if the processing ground for such processing is your consent or the performance of a contract to which you are a party (see Article 5).

h.       Automated decision-making: You have the right not to be subject to a decision based solely on automated processing, which significantly impacts you (“which produces legal effects concerning you or similarly significantly affects you”). In this respect, please be informed that when processing your personal data, we do not make use of automated decision-making.

i.       Right to complaint: In addition to the above mentioned rights you have the right to lodge a complaint with a supervisory authority, in particular in the EU Member State of your habitual residence, place of work or of an alleged infringement of the GDPR at all times. Please be referred to this webpage for an overview of the supervisory authorities and their contact details. However, we would appreciate the chance to understand and answer your concerns before you approach the supervisory authority so please contact us beforehand.

11.2        The exercise of the abovementioned rights is free of charge and can be carried out by e-mail via the contact details in Article 12. If requests are manifestly unfounded or excessive, in particular because of the repetitive character, we will either charge you a reasonable fee or refuse to comply with the request.

11.3        We may request specific information from you to help us confirm your identity before we comply with a request from you concerning one of your rights.

11.4        We will provide you with information about the follow-up to the request without undue delay and in principle within one month of receipt of the request. Depending on the complexity of the request and on the number of requests, this period can be extended by another two months. We will notify you of such an extension within one month of receipt of the request. The applicable privacy legislation may allow or require us to refuse your request. If we cannot comply with your request, we will inform you of the reasons why, subject to any legal or regulatory restrictions.

Article 12. Contact details

12.1        For any questions, comments or requests, you may contact us via email at contact@asrealestate.com. 

Article 13. Miscellaneous

13.1        AS Real Estate is entitled at all times to delete your personal data without notice. In such a case, we owe no compensation to you as a result of the termination of the account on our portal.

13.2        If provisions from this privacy policy are in conflict with the law, they will be replaced by provisions of the same purport that reflects the original intention of the provision, all this to the extent legally permissible. In that case, the remaining provisions remain applicable unchanged.

13.3        AS Real Estate reserves the right to change this privacy policy on a regular basis. Where required, we will inform you of updates made to this privacy policy. The current version is always available on our site https://www.asrealestate.com/ . This privacy policy was last amended and revised in September 2021.

Article 14. Definitions

14.1        In this privacy policy, the following definitions apply:

14.2        Other terms that are defined in the applicable privacy legislation, such as personal data, (joint) controller, processor, data subject and processing will have the meaning as described in the applicable privacy legislation.

Version 1 2021